Membership | Policies & Procedures
The Canadian Gift Association (CanGift) is a registered trade name of the Canadian Gift and Tableware Association, a not-for-profit trade association governed by an elected Board of Directors. The CanGift Board must adhere to the association by-laws under which your association is run. Directors set the policy. Association staff ensure that these by-laws are applied equitably to all aspects of the association’s business.
Outlined below are some policies pertaining specifically to membership:
Download a copy of the CanGift Policies and Procedures - CLICK HERE
Download a copy of the current CanGift By-Laws - CLICK HERE.
Download a copy of the Minutes from the 2012 Annual General Meeting - CLICK HERE
CanGift currently maintains four distinct types of membership — Gold, Silver, Bronze and Honoured Life Members. These categories provide access to various levels of membership for a variety of wholesale companies actively engaged in the gift, fashion accessories and home decor industry, or honouries recognized by the Board for their lifetime achievements. All applications are subject to the approval of the CanGift Board of Directors, based on current acceptability criteria. Membership benefits are allocated on a seniority basis.
Gold Member - This category covers all companies who sell products to retailers and whose product line is determined by CanGift to be acceptable for all CanGift Fairs. This level of membership has access to all benefits of the association including voting privileges and the ability to exhibit at all CanGift Fairs, including the Toronto Gift Fair.
Silver Member - This level of membership is available to companies that are engaged in selling appropriate products to the gift, fashion accessories and home decor industry as determined by the product criteria policy established by the CanGift Board of Directors. This level of membership is eligible to participate in the regional CanGift fairs (Alberta and Quebec Gift Fairs) but is NOT eligible to exhibit at the Toronto Gift Fair until such time as they are invited, at the sole discretion of the CanGift Board, to become a Gold Member. Silver Members do not hold voting privileges of any kind.
Bronze Member - This category is for companies selling to retailers, whose product mix is determined by CanGift to be acceptable for exhibition at the regional CanGift fairs (such as the Alberta and Quebec Gift Fairs), but NOT the Toronto Gift Fair. Bronze members are not entitled to notice of meetings, attendance at meetings or voting privileges.
Honoured Life Members - This special membership category is restricted to individuals who have been elected by the CanGift Board of Directors in recognition of their activities in furtherance of and promoting the industry as a whole. Business entities are not eligible for this honourary membership.
Applications that are approved for membership during CanGift board meetings are processed by the first business day of the month following the meeting, thereby establishing the members seniority.
The annual CanGift membership year runs from November 1 of one year until October 31 of the following year. Members receive a membership renewal package approximately one month in advance of the renewal period. The package contains a personalized invoice and member profile form.
Members are required to return the completed member profile form (or go online and review or revise their profile information). Payment will only be accepted in the form of a properly imprinted business cheque, matching the name of the member company printed on the CanGift invoice. Membership renewal payments are due no later then October 31 each year.
After November 1, the Membership Department will contact those members who have not returned the entire package, properly completed, along with an imprinted business cheque under the registered CanGift member company name. Members who choose not to renew will be suspended. Suspended members have until October 31 of that membership year to reinstate their membership, provided that the company has not been sold. Reinstatement will only occur after the member company has paid the entire year's outstanding membership fee (for the time under suspension). After updating their profile and paying the appropriate fees, the member will again have access to the benefits and services of the association. The amount of outstanding fees will not be prorated.
After one year has elapsed, suspended memberships will be terminated. Terminated members wishing to rejoin the Canadian Gift Association are required to apply for a new membership and are subject to approval by the Board. If accepted for membership, previously terminated members will be assigned a new membership seniority number. Seniority from the terminated membership will not be carried over.
Renewals for New Members
The annual fee for the first year of membership is prorated and a credit is applied to the first renewal period for the new member. The one time initiation fee and all taxes are applied in whole and are not prorated.
For example, an applicant who applied and was approved for Bronze or Silver membership during the May board meeting could expect to have their CanGift membership begin on the first business day of June. They would receive a credit for 7 months towards their first renewal and would be invoiced for the remaining 5 months, payable by November 1. The second and all other renewal invoices would be for the full Bronze or Silver membership fees.
It is the members' responsibility to keep the Canadian Gift Association informed of any changes to your business, including mail and email addresses, telephone and fax numbers. Members are welcome to complete changes online in the Member Toolkit or to provide association with written instruction on your company letterhead via fax or email.
Company Name Change
Over the course of time member companies may require a change in their name. These changes could be in the form of a trade name, corporate name, or both. Because membership is not transferable, the association only acknowledges and accepts payment under the company name with which the member applied for membership. In order to update the CanGift database and have a new name listed and recognized by the association, a copy of the official document must be submitted to the membership department.
To change your trade name:
To change your corporate name:
To change both your trade name and your corporate name:
A business, which meets the criteria for membership in the association, according to the by-laws, is entitled to membership in the Canadian Gift Association. Membership has its privileges and responsibilities.
It should be kept in mind that all purchases of a member's business must be reported to the membership department immediately upon completion. Should the assistance of the Canadian Gift Association's counsel be required in advance of closing, the selling member may be asked to pay for the cost of same by payment to the Canadian Gift Association.
Occasionally, a person or corporation acquires part of the business of a member. The by-laws of the Canadian Gift Association set out that, save in accordance with CanGift policy, membership in the association is non-transferable. So long as the existing (selling) member continues to meet membership criteria and does not give up its membership, the purchaser has only bought part of the business of the seller. It has not acquired membership through the purchase in these circumstances.
However, if the purchaser
(2.) BUYING ALL OF A MEMBER'S BUSINESS
To acquire a member's business, one of 2 methods is ordinarily used.
a) Purchase of Shares
ALL OTHER SITUATIONS
It has become painfully clear over time that it is virtually impossible to anticipate all the combinations and permutations of business situations, which can arise during the course of commercial transactions. Where a situation arises which is not covered by the foregoing, the Canadian Gift Association reserves the right, through its membership and show committees to assess the situation and determine a fair resolution of membership status and the right to show space. Any membership committee or show committee ruling is always subject to a ruling by the Board of Directors to the contrary. All rulings shall be made consistent with what the committee or Board considers to be in the best interests of the Canadian Gift Association and the shows themselves first and foremost and without regard, where it appears to be in conflict with the foregoing, with what is most beneficial or advantageous to the member in the circumstances.
The association wishes to discourage the acquisition of member businesses primarily for the purpose of acquiring the selling member's booth space(s). Accordingly, it would be expected that in most situations, the business of the selling member would be continued by the purchasing member. Should the Canadian Gift Association determine that the purchase of a member's business was, in fact, motivated primarily by the desire to acquire its booth space, the association reserves the right, through its show committee (but subject to Board review) to take back the acquired space and make it available to other members.
Once the information is provided to the Canadian Gift Association, it will be reviewed to determine if all of the criteria have been met. If the information provided to Canadian Gift Association does not comply with the requirements noted above and legal counsel is required to determine if the sale is in accordance with CanGift by-laws, the vendor may be responsible for additional legal fees in order to preserve membership for the purchaser. The vendor will be notified by Canadian Gift Association if legal counsel will be required to review any documents. If the association receives documentation regarding the sale of a member company close to an upcoming Toronto Gift Fair, every effort will be made to expedite the process, however it may not be possible to ensure that booth space will be available to the buying company until the following Toronto Gift Fair.