Exhibitor FAQ

 

Becoming an Exhibitor

All exhibitors at the Toronto Gift Fair are Gold Members in good standing of the Canadian Gift Association.

If you would like additional information about becoming a member, click here or call 800.611.6100 and ask for the membership department.

All exhibit space is allocated according to CanGift membership seniority and space availability.

 

 

General Information

Exhibit space is sold in 10 x 10 (100 sq. ft.) increments. Corner booths are subject to a premium charge.

First 100 square feet

$17.60/sq.ft. + HST

Second 100 square feet

$17.08/sq.ft. + HST

Each 100 square feet thereafter

$16.56/sq.ft. + HST

Corners

$125.00/corner + HST

• Floor space only (booth  display, carpet, furnishings, electricity and lighting are NOT included)
• Toronto Gift Fair Guide listing
• Product Locator listings
• Opportunity to showcase your newest products in our feature product areas
• Additional exposure for your company in our email campaigns, marketing materials and pre-show planner mailing
• Free evites and banners, personalized with your company name and booth number to market your company prior to the show

A variety of rental options are available, including hard wall construction, Velcro panels and steel poles or sliders. Steel poles and sliders must be used with soft fabrics provided by the exhibitor, in accordance with our fire regulations.

Rental drape is not available under any circumstances.

A variety of furnishings and accessories are also available for rent, including carpet, tables, chairs, electricity and lighting. For the official show decorator order form, please visit the Supplier Services section in your Exhibitor Toolkit.

This depends on the size of the booth and type of display you are presenting. You may either rent the booth from the show decorator or provide your own.

If you rent the booth from the official Show Decorator, you should budget $1,000  to $1,500 for a 10 x 10 booth. This will include the rental of a hard-wall booth (with a booth sign, carpet and walls), plus an electrical outlet that supports 1,500 watts.

Yes, exhibitors with custom-designed, prefabricated booth structures can bring their own booth display. For more information on the display rules and requirements, please refer to the Manual section of your Exhibitor Toolkit.

Yes. All exhibitors must have adequate liability insurance. For more information on the mandatory Toronto Gift Fair insurance requirements, please visit the Forms section of your Exhibitor Toolkit.

 

 

Current Exhibitors

Renewal packages are sent by email early in March for the August fair and September for the January fair. Packages are sent through Canpar courier in a plain brown craft envelope addressed to the contact person listed in the CanGift database. A trace on the package can be requested if necessary.

If you have not received your package, contact Michelle Ricci at 416.642.1029, mricci@cangift.org or Jessica Francia at 416.642.1053, jfrancia@cangift.org.

Booth payments can be made by credit card through the Payment Centre in your Member or Exhibitor Toolkit. The CanGift member who has contracted the space must make payment for booth space. Personal cheques and cash are not accepted.

It is the responsibility of the exhibitor to inform show management in writing that they wish to cancel at the current fair but exhibit at future fairs. They are placed on a wait list in accordance with their membership seniority. Exhibit space for future fairs is allocated according to CanGift membership seniority and space availability. Please read the cancellation policies on the back of your signed booth contract and in your Exhibitor Manual.

Your Exhibitor Toolkit is now only available online and will be updated in April for the August fair and again in October for the January fair.

The Exhibitor Toolkit is accessible to confirmed exhibitors only. After you have confirmed your booth location with show management, you will be provided with a username and password giving you access to the Exhibitor Toolkit.

In the kit you will find all the show’s rules and regulations and supplier forms you are required to fill out. Please pay attention to the deadline dates to take advantage of discounted pricing.

Please go online and register for your badges in the Exhibitor Badge Registration page under the Exhibitor Toolkit. If you ordered your badges online by the deadline, they will be mailed to you before the fair. After the final deadline, badges can still be ordered for on-site pickup at the Exhibitor Registration Desk.

 

 

Moving Into the Show

Product can only be shipped once move-in starts. Shipments should be scheduled to arrive between the hours of 8 a.m. and 4 p.m. Should you wish to move in outside of those times, please contact the show office at each facility to make arrangements.

The address is: Toronto Gift Fair, Exhibitor Name, Contact Name, Booth #, Receiving Door.

The facility addresses are:

THE INTERNATIONAL CENTRE
6900 Airport Road
Mississauga, ON L4V 1E8

TORONTO CONGRESS CENTRE SOUTH
650 Dixon Road
Toronto, ON M9W 1J1

TORONTO CONGRESS CENTRE NORTH
1020 Martingrove Road
Toronto, ON M9W 4W1

While you may use the trucking company of your choice, we recommend that you use one of the Toronto Gift Fair's official suppliers (Lange Transportation or YRC Reimer). They have representatives on site who can ensure your shipment arrives in the right place.

If you use your own trucking company, you are responsible for ensuring they deliver and pick up your products on time. Please see your Exhibitor Toolkit for more information.

No one under the age of 16 is permitted on the show floor during the move-in or move-out dates, under any circumstances. During the show, no one under the age of 16 is permitted on the show floor.

Pets are not allowed. However, this does not apply to guide dogs or service animals.  Any person with a disability accompanied by a guide dog or service animal will be allowed access.

The Ministry of Labour considers the fair as a construction site during the move-in/out process. It is mandatory you ensure all your staff and those you contract to move you in and out of the show wear appropriate safety shoes.

Your company must carry sufficient insurance to cover any damages, losses and injury as stated in the exhibitor’s kit and within your signed booth contract. The Canadian Gift Association and the Toronto Gift Fair will not be held responsible for any damages, losses or injury under any circumstances.

 

 

Accommodation and Travel

You can book your hotel through CanGift Hospitality. If you book directly through the hotel, you will not receive the special rates CanGift Hospitality has negotiated.

Beginning at 8:30 a.m. on the first day of the Toronto Gift Fair, CanGift Hospitality will start accepting hotel reservations for the next show. If you don’t book early for the next show, you may be disappointed.

When you book a hotel online, you secure an immediate reservation that is emailed directly to you.

 

Although CanGift Hospitality cannot guarantee a non-smoking room, it does forward special requests to the hotels. Be sure to indicate on your request form that a non-smoking room is required for medical reasons.

 

Be sure to include a valid credit card number to guarantee the reservation for late arrival.

 

The Toronto Gift Fair has negotiated a special convention discount of 10% off with WestJet. Contact WestJet at 888.937.8538 and quote the code VL4WJWN.

 

 

General Information

 

Yes. The Toronto Gift Fair offers free shuttle bus service between The International Centre and Toronto Congress Centre at frequent intervals Sunday to Tuesday, from 9 a.m. to 6:30 p.m., and Wednesday from 9 a.m. to 3:30 p.m.

Additionally, free shuttle bus service is provided between official hotels and the Toronto Gift Fair at the beginning and end of each day. It does not run during the day.

For specific bus route and schedule information, please refer to the Bus Schedule page.

Yes. Using the Product Locator option found in the menu of this site, you can search by category, company or keyword.